| Document Number, Template, Journal Type Configuration |
|
Document
Number** |
Template |
Journal
Type |
Journal
Print
Required? |
| Non Payroll Expenditure Transfers (NPET's) Transactions include: |
| EMF funds only, or, EMF and nonEMF funds |
NEiiinnn |
EMF |
FE54 |
Yes |
| nonEMF funds - multiple departments (multiple index prefixes) |
NGiiinnn |
XRG |
FG54 |
Yes |
| nonEMF funds - one department (one index prefix) |
NGiiinnn |
GEN |
FG54 |
No |
| Intra-Fund Expense Transfers EMF funds only |
NEiiinnn |
EMF |
FI54 |
Yes |
| Budget Adjustment Journals (BAJ's) Transactions include: |
| EMF funds |
BEiiinnn |
EMF |
BE13 |
Yes |
| nonEMF, Self-Supp. Activity funds |
BGiiinnn |
GEN |
BG13 |
No |
| Encumbrance Adjustments - Transactions include: |
| All funds |
EGiiinnn |
GEN |
EG61 |
No |
| Financial Journals - Transactions include: |
| EMF funds |
FEiiinnn |
EMF |
FE53 |
Yes |
| nonEMF funds |
FGiiinnn |
GEN |
FG53 |
No |
|
**Document number "iii" = department index prefix and "nnn" = sequential number assigned
by dept
|
|
|
The following two types of documents have individual document number prefixes and journal
types which are assigned by the General Accounting Office for specific uses only:
|
| Recharges - Transactions include: |
| All funds |
FRxxxxxx |
RCH |
varies |
No |
| Cash Recaps - Transactions include: |
| Specific Funds |
CMxxxxxx |
CRP |
varies |
No |
| Accounting Office Fund Assignments |
| General Accounting Division (keyed as non-EMF Funds) |
| 00001A - 00299A |
*Agency Funds |
| 00300A - 01999A |
*Plant Funds |
| 02200A - 03999A |
*Loan Funds |
| 04000A - 09599A |
*Principal Appropriated Funds |
| 07427A |
*Opportunity Funds |
| 19900A - 19900Z |
*General Fund |
| 20000A - 20299A |
*Student Fees |
| 20300A - 20499A |
UNEX/OCME Funds |
| 34100A - 39799A |
*Endowment Funds |
| 60000A - 62999A |
Self-Supporting Activities |
| 63000A - 63999A |
Medical Center Funds |
| 64000A - 65999A |
Self-Supporting Activities |
| 66000A - 66099A |
Service Enterprises |
| 66100A - 69999A |
Self-Supporting Activities |
| 69750A |
*Contract & Grant Administration |
| 70000A - 74999A |
Auxiliary Activities |
| 75000A - 76999A |
Reserves |
| *These fund ranges require OLTF documents rather than Budget Adjustment Journals |
|
| Disbursements Division (keyed as non-EMF funds) |
| 18000A - 18199A |
Special State Appropriations |
| 19901A - 19999A |
State Appropriations |
| 20500A - 20599A |
State Appropriations |
|
| Extramural Funds Division (EMF Funds) |
| 14000A - 14001A |
Overflow fund numbers |
| 16000A - 16999A |
Federal Funds |
| 18200A - 18999A |
State Agencies |
| 20600A - 20999A |
State & Local Funds |
| 21000A - 33999A |
Federal Contracts & Grants |
| 39800A - 59999A |
Donations & Gifts |
| 78000A - 79999A |
Private Gifts/Grants & Contracts |